The F Words: Publication!

Publication is very exciting — a book which may have been in the works for many rewrites and several years is finally available for the public to read. In my blogs I’ve talked a lot about the writing and rewriting of The F Words. Now that my book has been published, I’d like to talk about the many, many steps that went into preparing the book once I signed a contract with the publisher.

2020 — City of Light Publishing did all the hard work. This included editing the manuscript, designing both the exterior and interior of the book, and filling out maybe hundreds of forms on who-knows-how-many sites — because that’s just part of what publishers do in getting a book ready for release. Their work begins the day they acquire a manuscript, and probably ends . . . never.

JANUARY 2021My work was not as critical or as difficult, but I did throw myself into helping book sales. Knowing that I would have more and more work to do month by month, I started off easy in January. In order to get one small chunk of work out of the way, I rewrote the bio on my web site and on any other social media, such as my Authors Guild listing, updating each of these pages to include The F Words.

FEBRUARY 2021Early in February City of Light had the Pre-Order button for The F Words up on its site, and a week or two later on Amazon, Barnes & Noble, IndieBound, and elsewhere. I wrote emails to friends about the forthcoming book and made sure to include the pre-order link. I also sent an email to each and every library in the state of Illinois — because the book is set in Chicago. Likewise, I wrote to bookstores in Chicago, bookstores in the suburbs, and bookstores throughout the state. And I made a note to write to each of these groups more than once. I mean, I would remember that my book was coming  out in September 2021 . . . but that doesn’t mean anybody else would. So in addition to a February reminder, I also sent a May reminder and an August reminder.

In February I spent a lot of time researching which magazines my publisher and I could write to for possible book reviews. The F Words, I felt, qualified for review in political magazines, poetry magazines, maybe running magazines, teen-lit publications, and main stream publications.

At the request of my editor, I wrote a list of Discussion Questions to go at the back of the book — for book clubs and for teachers.

MARCH 2021 — I searched online for author-interview sites and wrote to them — and got some great interviews! I’m especially fond of the one at Authors Answer.

I also began writing to public periodicals, websites, and podcasting sites that review books, informing them about The F Words.

APRIL 2021  — Thinking that it couldn’t hurt to be on YouTube, I taught myself how to make YouTube videos about different thematic elements in The F Words. The first of these videos had a steep learning curve because I had to figure out how to run Zoom with Keynote running full-screen at the same time, then record and convert to an MP4 file, then to a Quicken file, then edit the Quicken file, then upload the finished product to YouTube. Some of these steps were easy, but the Zoom-Keynote synchronization was difficult for me.

As it turned out, I ended up recording several of these videos: Protest and Poetry; Injustice and Oppression; Cross-Country Running; Friendship; and Humor. You can intuit which one I recorded first when you realize that in one of them, my head is partly cut off. As I said: Steep learning curve!

MAY 2021One of the most daunting tasks my editor and I worked on was asking people to read The F Words before publication and write testimonials — those words of praise that are often printed on the back cover of a book. This was an intense, time-consuming, nerve-wracking task — but the results were absolutely wonderful and definitely helped The F Words get reviewed in journals.

During the last week of May I did a third proofreading of the ARC (Advance Readers Copy). This was good, because I caught several errors, all of them dealing with italics. Words being referred to as words in a sentence are italicized, as follows:

Dana said she wanted liberty.
Dana said liberty was her favorite word.

In The F Words, a lot of words are being referred to as words, so we had to be very careful to italicize them when they appeared.

JUNE 2021 In early June we decided on the back cover of the book. For months my editor and I had been thinking, on and off, about whether the back cover should consist of testimonials, or of enticing information about the story. We happily settled on a mix of the two.

In June I visited many different bookstores in person, taking each of them a sell sheet which listed all the necessary information on and excitement about The F Words. Where possible, I set up future events — for after the book was published. You can’t really have an event until you have the printed books! Getting bookstores to commit to an event during the pandemic is not easy. Most of them don’t know if they will be hosting a live event or a virtual event. Or hybrid. So they hesitate.

The F Words is a book that should appeal not only to teens, but also to teachers. Particularly English teachers. So my editor and I decided that The F Words would benefit by having an Educator Guide to offer. This would be a free, online guide available on the City of Light website. In June I wrote this guide. And then I rewrote it a couple of times. 

After I  wrote the Educator Guide, I decided to write a  set of ten quizzes to go with it. Plus, of course, the Answer Key.

June also required one more proofreading of The F Words

And then came podcasting. Once I learned that I could turn my blogs into podcasts very, very easily, I decided to do that. Rather than have a robot read my blogs, I opted to record them myself. There was a short but steep learning curve on this because Anchor, the podcasting site, cut any Safari browser users off at 5 minutes, while allowing Google Chrome browser users to record for a full 30 minutes. This meant I had to switch to Chrome for my podcasts (keeping Safari for everything else).

JULY 2021 At the beginning of July there were 60 days until publication. And still: much to do.

I contacted the Chicago Public Library to see if they would carry copies of The F Words in all of their branches and consider the book for their YA Book Club. Likewise, I tried to get in touch with English teachers in the Chicago Public Schools, to suggest that they consider teaching the novel in classes, especially because it has a strong Chicago setting. I wasn’t successful at this. Contacting all the English teachers in the Chicago Public Schools was something I just couldn’t figure out how to do. In fact, I’m not sure it can be done.

On the video front, I tried uploading each of my  videos about The F Words to Amazon. I had successfully uploaded book trailers before, with Dirty Proof and Sound Proof, with no problem. With The F Words, however, I encountered extremely frustrating (F word!) problems: Amazon kept rejecting my video as not meeting “community standards.”

After several days of exchanging emails with various Amazon departments, I learned that neither I nor any close relative could post videos about my own work. But other people could, and so I began to ask different friends to  upload a video or two. They, too, were unable to do so, leading me to think that perhaps Amazon doesn’t allow videos until after a book’s pub date.

Meanwhile, I was able to upload all the videos to GoodReads: no problems at all. (And I surmise that the reason I was able to upload videos to Dirty Proof and Sound Proof is because I was the publisher as well as the author.)

In early July I started sending review requests to the smaller journals that weren’t covered by the work my publisher was doing. I included some podcasts and blogs in my list.

Also, I decided to  print 2,500 copies of a bookmark. Friend Robin Koontz designed it, with me supplying the info for the back of the bookmark. I uploaded the PDF design to the SharpDots web site out in California, paid for the bookmarks and shipping, and waited for them to arrive. They arrived August 3.

On July 9 the first review of The F Words was published. This was in Windy City Reviews. You may recall that I sent out a request for such reviews back in March. The review was  good and my publisher and I were very happy. I then shared the review on social media and in emails. And I made sure to thank Windy City Reviews.

July saw the introduction of The F Words in ebook format. This had actually been around since April, but for some reason wasn’t showing as available. All kinks were finally ironed out and in mid-July the ebook was introduced to the world. It wasn’t up for sale yet, but anybody browsing could see that there would be an ebook on publication day.

In the middle of the month three of the testimonials I had received back in May went up on Amazon under “Editorial Reviews.” Such reviews are read with great interest by anybody who’s considering purchasing the book.

Also in mid-July came the first “industry” review of The F Words. Here the word “industry” refers to the book industry, and  industry-review magazines are those that  bookstores, librarians, and teachers look to for evaluations of new titles. Examples are Kirkus Reviews; Booklist; School Library Journal; and Publishers Weekly. My first industry review came from Kirkus, and it was favorable. This was exciting because such reviews help get books into bookstores, libraries, and schools. 

Toward the end of the month I decided to learn how to use Canva so that I could create posters and share them to both Facebook and Twitter. My main aim in doing this was to create posters with live links: i.e., links that went to a URL at which the person who clicked could buy my book. I spent one long day trying this, only to conclude that neither JPEGs nor GIFs would hold live links. And if they would, then I wasn’t the person to figure out how to do it. I later learned that graphics files do not contain live links.

However, I did post my creations on both Facebook and Twitter: they just didn’t have live links.

But at the same time these good things (reviews) were happening, my publisher experienced great delays in the printing process. Delays caused by the world-wide pandemic, which caused huge backups in book printing. (Too complicated to explain here.) So the publication date was moved from September 1 to September 15, 2021

AUGUST 2021 So much of the work I was doing to publicize The F Words was for social media. My social media, which is Facebook and Twitter. But teens, who are the audience for which I wrote The F Words, don’t use these media much. They use Instagram and TikTok. My publisher was posting regularly on Instagram, so I didn’t have to worry about that.

But what about TikTok? It seems that short videos (10-20 seconds long) are the way to go with TikTok. So . . . I decided to try making a video. Mainly because making a video for free is something I could do on my newly found site, Canva. I made this video not for posting, but to share with City of Light, so that their media person could perhaps use it as a guideline of what to say. 

My first author interview was published in August, from Authors Answer. I was delighted with this interview!

In August the Educator Guide that I had spent so much time writing back in June was designed by City of Light and made available, free, on their website. This very rich, detailed Guide, full of fascinating activities, would help sell The F Words because it would provide teachers with free help.

During the last week of August I submitted copies of The F Words to many daily publications, in the hope that some of them would review it.

Meanwhile, I had a major event coming up September 11 & 12  — Printers Row Lit Fest, where I would sit at the City of Light table and sell copies of The F Words. To help sell my book, I created a lot of posters and posted them on social media.

SEPTEMBER 2021 At last — publication month!

But still a lot to do.

My editor managed to upgrade the Printers Row Lit Fest table to a table under a tent! The tent would not only look impressive: it would protect us from the sun and the rain. The tent would not protect us from wind, of course, and as it turned out, both days of Lit Fest were very windy: book covers flapping, leaflets flying.

News on the Green, the newspaper which services several small towns in NE Ohio, printed their interview with me.

Just before the start of Lit Fest I heard from my editor that the Children’s Book Council selected The F Words as one of their September Hot Off the Press Picks. This kind of selection is of great benefit to writers and their books because librarians, both public and school, respect the CBC and its picks. In fact, I noticed an uptick in Amazon pre-sales for several days after the CBC announcement.

Printers Row Lit Fest was a fun experience, just as it was each of the five previous times I autographed there. It was particularly enjoyable autographing with Judy Bradbury, whose second Cayuga Island Kids chapter book City of Light published this month. Friends dropped by to buy books, and strangers bought books and initiated conversations. 

On September 15 The F Words was published! 

I realize that the nine months I’ve documented in this blog might make the whole process seem very long. But to me it seemed very short, and that’s probably because I was so actively promoting my book. And whatever I did, my publisher did at least three or four times more —  about which I am both happy and grateful.

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The F Words is available wherever books are sold, as a paperback and as an ebook. It’s also available through libraries. To get updates and the latest news on The F Words, subscribe to Barbara Gregorich’s Newsletter.

Rewrite Decisions (and Charts)

In 2017 I wrote my first YA novel, The F Words. That was Draft #1, which ended up at 69,000 words and 50 chapters. Then I wrote Draft #2, and then Draft #3, all in a twelve-month span. Because this process went much more quickly than with many of my novels, I remember it and want to share the various rewrite decisions I made.

I worked on my first draft from roughly early February through late September. And then not only did I put the draft away for a while, to separate myself from what I had written, but I also took a long vacation. It’s essential to put any writing aside before tackling a rewrite, so that you can separate the love of what you actually wrote from the necessity of making it better. Putting days, weeks, or even a couple of months between you and your just-finished first draft is invaluable. But dropping a vacation into your separation time is, as I learned, even better. Vacations — visiting new places, talking to new people — stimulate the creative brain and allow you to entertain new possibilities.

By early November I was ready to start writing Draft #2. I gave myself the goal of rewriting one chapter a day. My chapters averaged about eight pages — few enough pages that I could look for a lot of different things that needed improving. My critique group had already read the first fourteen chapters of my novel and had given me a lot of valuable feedback. For example: perhaps I had too many subplots. Perhaps I hadn’t made it clear what the novel’s main conflict was. My protagonist wasn’t self-reflective enough — didn’t let the reader know his thoughts and feelings. My chronology of what happened when was sometimes confusing. 

That’s a lot of different things to try to correct in one draft, but I felt that by limiting myself to 4-8 pages a day, I could do it. In fact, I was able to do it, though it took about 2.5 to 3 hours each morning. As you can see, I also made myself a 50-chapter chart that I filled in each time I completed a chapter. And as you can also see, I worked on Thanksgiving Day. And on my birthday.  And on Chanukah.

In writing the second draft I deleted an entire subplot, increased the protagonist’s self-reflection, and intensified the main plot. In each chapter I also looked for wordiness and corrected it. My 50 chapters turned into 51 chapters because I split one of the chapters into two parts. All of my changes added about 3,000 words to the book.

One of the reasons I aimed to rewrite a chapter a day was that I wanted to keep my head in the book, so to speak. I went to sleep each night thinking about the plot and characters, and I rewrote my chapter right after breakfast, so that real life couldn’t interfere with the fictional world I was creating. After I finished the second draft, I asked my husband, Phil Passen, to read and critique it. Ideally, I wanted him to read the book in one day, which he has done for me in the past. This time his schedule didn’t permit that day-long read. But he was able to read it in two days, starting around 4 p.m. on a Sunday and finishing around noon on Monday. 

Phil caught several cases of repetition that I needed to address, he found some confusion in the order of events, and he thought I needed to do some additional research for one of the subplots. On all accounts, he was correct. He also suggested combining two of my chapters, so that the 51 chapters dropped back down to 50. Amusingly, the two he wanted combined were not the two I had separated. So we were both “right” in our opinions.

I wanted to write Draft #3 in a much shorter period of time than it took me to write Draft #2. For one thing, the manuscript required fewer changes, and because of that I could rewrite at least five chapters a day. As it ended up, I made myself a new grid, a circle grid. (I was tired of the rectangle!) Dividing it into 6 chapters a day (with two days in which I would rewrite seven chapters) allowed me to rewrite the book in eight days.

Draft #3 was 1200 words shorter than #2, and was back down to 50 chapters, some of them only one page long. In addition to concentrating on Phil’s suggested changes, I also researched current teen slang and made agonizing decisions on which would still be here ten years from now. And I did some research on the subplot Phil thought needed more information. After the third draft was finished I asked members of my writing group to read and critique it. They did, and I then wrote Draft #4, which took approximately the same amount of time as Draft #3.

At that point I hired Chicago writing coach Esther Hershenhorn to read and critique the manuscript. She did, and what she stressed was that I should follow six important subject-matters through the entire manuscript, never letting the reader lose track of any one of them. Esther listed the six subject-matters/themes/plots she thought were most important.

In no particular order, those six are: Cole’s relationship with his father; cross-country running; Cole writing f-word poems; Cole thinking about f-words; the Chicago setting; socialism. Esther suggested that I use the “colored manuscript” method to see where any one of these subjects was missing in Draft #4. If the subject matter was missing for a while, then the reader couldn’t keep it in mind. In other words, these were threads running through the story, and it was my job as a writer to keep weaving those threads through the story, making certain to not drop or lose any of them.

Color-coding a manuscript takes a long time. It took me six long days to go through The F Words and color the background of any sentences, paragraphs, or pages where one of the subjects was “active.” (You can read more about this technique in Color-Coding Your Manuscript). Once I finished the color-coding I taped the chart to the bookcase in my office, and every day as I worked on Draft #5, I consulted it.

You can see by looking at the chart that in Draft #4 I wove Cole’s relationship with his father, coded in blue, through almost the entire manuscript. But I did drop it in a few places (they show up white). And when it came to cross-country running, coded in brown, I had another set of white spaces — which meant that I had to weave that subject into the manuscript more as I rewrote. By the way, it makes sense that there are some small white  spaces here and there in all of the columns: a writer can’t be mentioning a subject constantly. That would come across as relentless and maybe strident. Small white spaces are fine. But big white spaces, as you can see with the brown, blue, and especially pink colors, aren’t fine. The right-hand column (pink) had the most gaps — that was the Chicago setting. I got so wrapped up in micro-settings such as Cole’s school and the cross-country running that I forgot to put larger, Chicago-specific descriptions into the story. That was a huge oversight, and I’m so glad I had the chance to correct it. A subject shouldn’t disappear from the novel or from the reader’s mind for such long stretches.

After I finished Draft #5 I began to submit it to agents and to publishers, and in 2020 I was offered a contract by City of Light Publishing.

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For various posts about The F Words, visit Barbara Gregorich’s Facebook page.          

Rewriting with Production Schedules

As a writer I sometimes have a writing schedule and I sometimes don’t. When I was writing She’s on First, my first novel, I had a part-time job as a postal letter carrier. My work schedule was erratic. On some days I started work at 4:30 a.m., some days at 11:30 a.m., and occasionally I started at 3:00 p.m. Under these circumstances all I wanted to do was write some portion of my novel every day: say 15-30  minutes of writing time. On most days I managed that.

However, I had interruptions. For  one,  I got  a full-time job which cut into my novel-writing time! And then I ran into plot problems in the novel and stopped writing for a week or so. And then I killed off a character I liked, which made me very sad and kept  me from writing for five months. And so on and so forth.

I finished the novel, rewrote it and rewrote it, and it was published in 1977. Basically, She’s on First was written without my having a production schedule. So was my second novel, Dirty Proof. All I aimed to do was write every day until the novel was finished, seven days a week. I did that, and in eleven months I completed the novel. 

Since then I’ve written many other books, all without any particular schedule applied to them — other than that I wrote every day, even if it was for only fifteen minutes. All of these books were my own ideas and my own vision. I was writing them because I wanted to tell a particular story in each book.

But I also wrote for others, and on these jobs I had deadlines, and when I have a deadline, I create a production schedule of how many pages or chapters I want to write each day. I remember one workbook in particular in which I had such a large book to write and such a short time to write it in, that when I drew up a schedule that would allow me to complete the book in time — I realized that I had to create eleven activity pages a day. Eleven! If you’ve never had to create student activity pages, you might not grasp how difficult that is. At the grade level I was working at, creating a page would take between 45 minutes and  two hours. That meant that on a bad day . . . I would have to work for 22 hours!

Well, I had no 22-hour days, but I did have several 17 hour days and many, many, many 12-hour days. In fact, I don’t think I had any work day that  was shorter than nine hours during the whole long ordeal. 

And, to make matters worse, this project took up most of July, all of August, and the first two weeks of September. Was there a summer that year? I have no idea — I was indoors writing work sheets.

Whenever I think of that writing assignment I realize that, had I not drawn up a production schedule and stuck to it, I would never have completed the job on time. 

It was during that ordeal that I did something to amuse myself. I started to color my work chart. After I completed each worksheet, I would color one square on my production chart. Filling in the squares was both a satisfaction and a relief. I then went on to the next worksheet. 

The habit of making these goal-oriented charts stayed with me for any job with a deadline. I’d analyze the time, the number of chapters/pages, and then make a chart and follow it, thus pacing myself and assuring that I would finish in time. Not all of the schedules were grueling. (Some were only semi-grueling.)

In this particular chart, each wedge represented six chapters. Each time I finished rewriting six chapters, I connected that wedge to the center of the circle. You can see that at the time I took a screen shot, I had completed 30 chapters and still had 18 to go.

The habit of making production charts then slowly crept into the writing that I did because I wanted to do it — my novels and my nonfiction books and my poetry. The habit hasn’t crept into my first-draft at all, and probably never will. When I start writing a book, I have no idea how long it will take me. Nor do I worry about it. Each book is different. Some I’ve written in three or four months, some in three or four years.

But each book has to be rewritten at least a couple of times, maybe even four or five times. And it is with the rewrites that I began to use production charts. I understand why I did this. Once the first draft is finished, a writer can look at it and see its beginning, middle, and end . . . and know where it’s strong and where it’s weak. So after letting the first draft rest for a while, then reading and analyzing it, a writer is ready to go on the second draft.

What I try to do with my second draft is add needed exposition, work on character and motivation, clarify plot, strengthen cause and effect, work on rising action, make sure I have foreshadowing, and so on. (I don’t achieve all these things in the second draft, but I try, because that means less work on the third draft.)

In order for me to do this I need to keep my head in the book at all  times. To keep my passion for the story at a peak. So . . . in order to keep myself in the rewrite at all times, in order to intensify the story, I intensify the rewriting by creating a production chart.

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Barbara Gregorich wrote Women at Play in 92 days with a production schedule that called for a completed (written, edited, and rewritten) chapter every three days.